numerio

From mailbox to accountant — step by step

No magic. Here is exactly what numerio does — and what it doesn't.

  1. STEP 1

    You connect a mailbox

    Gmail connects through Google sign-in with read-only access. iCloud Mail — with an Apple app-specific password, and you choose exactly which folders numerio may see. You set the date to start scanning from. numerio never sends, deletes or changes your mail — and you always see what you've allowed.

    numerio mailbox connection screen with the read-only access choice
  2. STEP 2

    numerio scans — constantly and patiently

    First, a full scan from your chosen date. Then a check every hour and a re-check every night. When it finds an invoice — a PDF attachment, an invoice in the email body, or a safe link — numerio stores the original. If something fails, the error is visible and retried — nothing disappears quietly.

  3. STEP 3

    You list the invoices you expect

    Rent, telecom, leasing, subscriptions — you add the suppliers whose invoices you expect monthly or quarterly. numerio also suggests recurring suppliers from the invoices it has already collected — but nothing enters the list until you confirm it. From then on every expected invoice has a clear state: expected, collected, missing, in review, or failed.

    numerio expected-invoice list with its states — expected, collected, missing
  4. STEP 4

    You review what's unclear

    numerio extracts the invoice data — seller and buyer with company registration number and VAT ID as separate fields, amounts, VAT rates, dates. Where extraction is confident, you just confirm. Where it isn't — numerio honestly asks instead of guessing. The final word is always yours.

    numerio review queue with extracted invoice fields waiting to be confirmed
  5. STEP 5

    You hand off to your accountant

    When the documents are reviewed, one click generates the package: a summary spreadsheet, every original with stable file names, and an exceptions file listing anything still missing or in review. Your accountant doesn't need a numerio login. Nothing is hidden to make the period look "complete" — missing invoices are handed over as visible exceptions.

    numerio accountant package export screen with the summary spreadsheet, originals and exceptions.csv
  6. STEP 6

    A daily summary

    Once a day you get a short email: what's newly missing, what failed, what's waiting for review. No attachments, no sensitive data — just a link to your dashboard.

Piloting in Lithuania. Rolling out across the EU.

numerio is currently running a controlled pilot with Lithuanian companies. If your business gets invoices through several different channels and someone has to chase them every month — join the early-access list. You'll be first in line when numerio opens in your country, and we'll only email you about that.

Request early access →